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Office Administrative Assistant/Receptionist

El Cajon, CA 92020

Posted: 06/26/2024 Employment Type: Full Time Industry: Clerical Pay Rate: 17.00 - 18.00

Job Description

Summary: The Office Administrative Assistant is an employee of The San Diego Regional East County Chamber of Commerce and reports to the Chamber President/CEO. This position performs a wide range of administrative and office support activities for the department and/or coordinators, managers, and supervisors to facilitate the efficient operation of the organization. Medical Benefits are included with this Full Time position.

 

Objectives of this Role:

· Assists with all departments as needed

· Works with The Chamber Team to support each department

· Support the maintenance and development of internal tools through technology

· Assists with social media and website updating

· Assist with Updating Chamber Master

Daily and Monthly Responsibilities:

· Composes and produces business correspondences, reports and related materials or guides the work of other staff who produce these materials.

· Reviews and signs materials, as authorized.

· Edits documents produced by others.

· Ensures confidentiality and controls access to sensitive information, such as staff personnel files.

· Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.

· Serves as an internal resource to administrators or staff on departmental and company procedures.

· Performs administrative duties associated with scheduling and coordinating meetings and planning events.

· Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.

· Oversees office operations.

· Schedules, assigns and prioritizes workload by setting appropriate deadlines.

· Main contact for employees and visitors in the Front Lobby.

· Answer, screen and transfer inbound phone calls

· Receive and direct visitors and clients

· General clerical duties including photocopying, fax and mailing

Job Requirements

Skills:

• Capable of working with internal and external teams and partners

• Familiarity with event operations

• Ability to work under strict deadline

• Positive outlook

• Excellent work ethic

• Ability to develop community relationships

• Experience in Office environment

• Experienced in data entry, copying, and scanning operations.

• Accuracy and attention to detail

• Demonstrated integrity and ethical standards

• Superior organizational skills

• Able to work independently with some direction

• Must be able to effectively communicate (both verbal and written)

• Capable of following written instructions and documented procedures

• Problem-solving and analytical ability

• Manages time effectively and adapts quickly to changing priorities

• Able to handle difficult situations with diplomacy

• Proficiency in Microsoft Office applications (Excel, Word, Outlook, Publisher).

 

Job Qualifications:

• Education: Associate degree preferred but not required

• Experience: 1-2 years of related experience preferred but not required

Additional Information

When you have read everything about this job and you are ready to apply:

EMAIL:  rickw@eastcountychamber.org

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About El Cajon, CA

Discover exciting job opportunities in the vibrant El Cajon, California area! Embrace the charm of this bustling town nestled in the heart of San Diego County. With its diverse culture, stunning parks like the beautiful Kennedy Park, top-notch cuisine ranging from classic American to delicious Mediterranean dishes, and a thriving arts scene including the Olaf Wieghorst Museum, there's no shortage of reasons to kickstart your career here. From catching a show at the Magnolia Performing Arts Center to cheering on the local sports teams at the Gillespie Field, El Cajon offers growth and unique experiences for job seekers. Explore our job listings today and take the first step towards a fulfilling career in this dynamic region!